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IO 5 – Video Guide – Transcript of the
videos
Video 4 – Reservarion Calendar
Hello, welcome back to the FFOED video guide.
Today, we will take a look at the reservation calendar structure. If you are in a different
section of the PMS, simply click on the calendar icon and check its content.
Before we take a closer look at the reservations, we should understand the overall
functionality of the calendar and possible actions to be prosecuted on this screen. You can
always see the menu at the top of the screen. On the left side, several icons will provide you
with different information about your accommodation facility and calendars.
Before we dig deeper into their content, we should cover the rest of the general visualisation
of the calendars.
Over the top of the calendar, several icons can be used to process specific actions. The first
icon with the green person is for creating the individual reservation. The one with two
persons is later for group reservations. These will be used in the following videos.
The next icon is for printing the details about the calendar. You can print a standalone
calendar, accommodation guest cards or daily overview. When printing the calendar, you
need to specify the format of the printing or exporting, the report’s starting date and the
report’s length in days. You can also print in the bulk accommodation registration cards,
where you select the language of the form, print layout (list, individual registration cards or
3x3 layout), format and orientation. You can also add personalised information for the
clients. A daily overview is printed based on the data in settings, and the only details you
need to specify are the overview type, date of printing and possible additional dates.
There is also the pencil icon, which might be used to edit the calendar. You cannot change
the type of the canvas, but you can edit the name, size, and actions connected to
highlighting the reservations and preview loading. You can also check the assigned rooms
and manage permissions for the users.
On the same level, you can search specific reservations by any details, move or scroll
through the calendar, reach the current date in the calendar, reload the calendar, and
change the display reservation status, where you can pick between the payment status or
reservation status, and lastly, you can access the system settings. On the right-hand side of
the calendar, you can see the Dashboard. This is a very simple overview of the Floating
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reservations, New Online Reservations, Expiring Options, Waiting Lists, Departures and
Arrivals.
The centre of the screen is devoted to the reservations, and you can move or scroll through
them using the navigation at the top of the calendar. The first column showcases the rooms,
and the individual columns are devoted to individual dates you can see the individual dates.
Lastly, the left-hand side provides the different overview levels over the reservations. The
bar chart icon shows the available rooms, a simple overview of occupancy and availability of
the accommodation facility and individual room types.
The voucher icon allows you to create floating reservations. The rest of the tabs are used to
make individual calendars. You can add your own by simply clicking the green plus button.
The options are nearly the same as for the editing of the calendar, but you can also specify
the time axis (dates, hours or hours and minutes for operations of other outlets).
That is the structure of the calendars. Let’s move to another video where we will take a look
at the reservations in the calendars.
See you in the next video!